Public Works Department (PWD) has issued fresh directives for ‘effective monitoring’ and ‘supervision’ to ensure that revenue earned by the department is deposited properly in the State exchequer. It has set up different layers at field level for maintenance of records properly. According to sources, PWD earns revenue in the form of lease amount collected in case of residential/non-residential Government buildings and open plots; guest houses, inspection bungalows, rent of Government residences, recovery of dues etc in case of properties under its jurisdiction.
However, it had come to fore that ‘in some cases’, the revenue so collected did not get deposited in the State exchequer within stipulated time. As such, during audit, it is very difficult to arrive at a perfect tally. Hence, the sources added, the Government felt that it was necessary to set up a mechanism to ensure ‘effective monitoring’ and ‘supervision’ of the process. Hence, now, PWD has come up with fresh circular vide which it has asked the field-level officials not to keep the revenue amounts ‘out of the official accounts’. “The amount received as part of revenue should be taken entry of in the record books, and deposited in State exchequer,” states the circular signed by A R Jagtap, Desk Officer, PWD.
As per the circular, different officials have been given the task of keeping the records and supervising the process at different levels. At Sub-Division level, primary responsibility of making entry of revenue collection will be with Clerk, and then Senior Clerk, and Deputy Engineer will supervise the process. Clerk/Senior Clerk and then Divisional Accountant will have the primary responsibility of record-keeping at Division/Executive Engineer level, and Deputy Executive Engineer will have supervisory role. Clerk/Senior Clerk and Supervior will keep records, and Assistant Supreintendent Engineer will have supervisory responsibility at Circle/ Superintending Engineer level.
At Regional level or Chief Engineer’s office, primary responsibility of record-keeping will be with Clerk/Senior Clerk followed by Special Superintendent/ Superintendent, and Assistant Chief Engineer will have to supervise the process. The Clerks will have to update the records daily. Superintendents concerned will have to inspect the entries in record books. And, the superior supervisory officer will have to not only examine the records every month but also certify the same. All the supervisory officers will have to carry out inspection of records at least once in a month. If any ‘misappropriation’ is observed during examination of the records, the supervisory officers have been asked to file a First Information Report or FIR against the official(s) concerned.